Reimbursement Programs

Harvard offers the Reimbursement Program for Faculty, Administrative and Professional Staff, and other Nonunion Staff. In addition, we offer the Copayment Reimbursement Program for Union Staff.

You do not need to enroll in this program, but you do need to be enrolled in a Harvard HMO, POS or PPO health plan and file a claim in order to be reimbursed.

2016 Reimbursement Program/Copayment Reimbursement Program Deadline: All Claims Must be Submitted by March 31, 2017

The deadline to submit eligible 2016 expenses to the Reimbursement Program or Copayment Reimbursement Program is March 31, 2017. To submit a claim, complete a claim form and send along with original receipts to Benefit Strategies. Claim forms may be found under Documents & Contracts > Total Rewards > Reimbursement Programs.

Reimbursement Program

This program provides financial assistance for faculty and nonunion staff who earn up to $110,000 annually, and are faced with high medical costs. 

Program details

  • Reimbursement for in-network, out-of-pocket medical expenses above certain thresholds in a Harvard HMO, POS, or PPO plan, but not a HDHP plan.
     
  • Expenses that count toward the thresholds include office visits, emergency room and pharmacy copayments, deductibles and coinsurance, but not premiums.
     
  • You may use an FSA to cover costs up to the threshold and still use the reimbursement program for costs above the threshold.
     
  • No enrollment is necessary but you must file to be reimbursed. Claims must be submitted by March 31 for the prior year (deadline for 2016 claims is March 31, 2017).

Copayment Reimbursement Program

This program provides financial assistance for union staff members enrolled in a Harvard plan and are faced with high medical costs.

Program details

  • The program reimburses out-of-pocket, in-network copayments for office visits and prescription drugs above certain thresholds. HUCTW and ATC members can also be reimbursed for hospital and emergency room visits and high-tech imaging copays.
     
  • You may use an FSA to cover costs up to the threshold and still use the copay reimbursement program for costs above the threshold.
     
  • Salary limits may apply, depending on your union.
     
  • No enrollment is necessary but you must file to be reimbursed. Claims must be submitted by March 31 for the prior year (deadline for 2016 claims is March 31, 2017).

For additional details, including information on spending thresholds, salary limits, eligible expenses and how file a claim for reimbursement, please refer to the Reimbursement Program Overview. Please refer to the 2016 Program Overview for information on being reimbursed for costs incurred in 2016; you have until March 31, 2017 to file claims for 2016 expenses.