Implementing Harvard Tubs

In 2018, Harvard went "live" with a new Managed Services Program (MSP) and vendor management system (VMS) to find, engage and pay contingent labor -- specifically, temps from staffing and temp agencies and externally payrolled workers. At present, the program does not include the following kinds of contingent workers:

  • Statement of Work (SOW) providers: These include consultants and contractors typically paid on a project basis for a specified scope of work, with payment made upon the completion of deliverables or milestones.
  • Independent Contractors: These are typically self-employed individuals (also called ICs or 1099s) who meet the Massachusetts and federal classification guidelines for independent contractors performing services for Harvard.

To date, fourteen Harvard tubs have joined the program, with the rest joining in the coming months, guided by this implementation roadmap.  Each school and major department will have a Local Implementation Manager, or LIM, who will work with the core project team to bring the new process and system live.

The main goals of the "Contingent Workforce" project are to: 

  • reduce the administrative burden associated with contracting, paying invoices, and tax reporting;
  • save 10% on Harvard's contingent workforce spend;
  • rationalize and then optimize the highly-fragmented supply base;
  • reduce operational, legal and compliance risks.

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