Instead of contacting suppliers (staffing and temp agencies) directly to fill requisitions for contingent workers, Harvard managers will submit requisitions electronically via the new Vendor Management System, Fieldglass. The requisitions will be routed by Harvard’s Managed Service Provider, Yoh. As the process is vendor-neutral, all qualified, enrolled suppliers receive the requisition. Suppliers propose candidates, and managers select the one they prefer.
Once onboard, the worker reports hours worked online in Fieldglass, and the Harvard manager approves them. Approved hours get converted to invoices and they flow electronically to Harvard's Oracle AP system for payment. Harvard pays Yoh, taking a quick pay discount. Yoh pays the suppliers net of their fees, and the suppliers pay the workers. Here is a high-level process flow.