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Recruitment Office

Does my student need a Harvard ID card?

For the most part, yes - it is highly recommend that students obtain an Harvard ID card while working on campus. It will provide proof that they are working for the University, but also may be needed for security access to various buildings and offices on campus. If all onboarding paperwork is received in a timely fashion, the student will be able to receive their Harvard ID card during the first day orientation (as long as they bring in the proper identification). Otherwise, the ID can be picked up directly by the student and manager once onboarding paperwork is complete and...

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How do we keep track of a student worker's hours, and how are they compensated?

Unless your local school/unit has a specific and different time reporting process, your student should enter hours each week in PeopleSoft for your review and approval. It is the local school/unit's responsibility to clarify the process with your student, and to make make it clear to your student to only work hours that you have approved in advance. It is also important that hours are entered and approved weekly to ensure that the student worker is paid on time. Students will then be paid weekly as temps. Their paychecks may be mailed to their home address, work address, or...

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Who does the hiring paperwork for my student?

Managers should coordinate with their local school/unit's HR office to ensure that all required hiring paperwork is completed before the student's first day of work -- ideally at least 2+ weeks before. This will ensure that all documents are received and processed in a timely manner and that the student is active in Harvard systems prior to their start date.

Does my student need a work permit?

If your student is under the age of 18, yes - they must bring a work permit from the school system authorizing them to work (Boston or Cambridge Public Schools). This includes students who have graduated from high school who are under the age of 18. The work permit should be submitted to Harvard and maintained with all other hiring paperwork.