Tools and Resources

These resources, tools and University partners can help you navigate the FWA process.

Formal proposal form: All formal FWA proposals must include a written component based on this form, which is not a one-size-fits-all document and includes optional sections. And the form doesn’t stand alone. Many managers prefer that the process begin with an employee/supervisor conversation which is then followed by additional conversations to ensure alignment and mutual understanding once the proposal has been completed. (Proposal form is also available in Word.) Also see the Quick Start Guide for tips.

Advantages to the organization: Identify common benefits such as productivity, efficiency, customer service, business continuity, space constraints, etc.

Communication and Collaboration Tools and Harvard IT Security: Teleworking or off-hours work will require special attention to communication and collaboration. Harvard's tools are designed to meet IT Security standards.

Compensation and benefits grid: Provides guidance and answers to common questions about the impact flexible work arrangements might have on pay and benefits.

Definitions of flexible work terms: The definitions can help employees and managers to share a common understanding of common FWA terms.

Ergonomics FAQ and self-assessment: Employees who telework or work remotely should assess the ergonomic suitability of their work setting.

Information technology safety and security: Employees are responsible for safeguarding Harvard’s information regardless of where, when and how they work. Employees considering telework or remote work must consult Harvard’s information security policy for detailed guidance on how information must be protected. See the requirements for data security levels 1-5 in particular, and the information security requirements that apply to everyone. Find more links to information about Harvard-approved collaboration tools to understand the range of options and their respective safeguards when using computers outside of the office setting.

Job considerations grid provides an overview of factors to consider when evaluating a specific position’s suitability for a FWA.

Frequently Asked Questions

Training materials are currently available to managers who have completed Universal Manager Training. Other managers should talk to their own managers or local HR  about registering for the Universal Manager Training. See Harvard’s training portal for open and upcoming manager and employee Flexible Work seminars. New FWA content for all managers and employees will be developed throughout the year and periodically used to update these guidelines.

Role of the Reason: Personal bias can influence the evaluation of FWA proposals; this tool will help managers remain aware of the associated risks.

Questions, concerns, comments and success stories may be sent to flexwork@harvard.edu; these will be used to update the FAQs and inform flex trainings as we learn more from our community about making flex work at Harvard. To participate in a dialog about flexible work arrangements and other Work/Life programs, visit the HARVie Classifieds & Conversations and select Work/Life Conversations where you will be able to connect with others around campus who are beginning an engaging conversation about flexwork.

Online Learning Resources (requires Harvard Key)