Making Changes

Making Changes in PeopleSoft – Active Faculty and Staff Members

Active faculty and staff should use PeopleSoft to make benefit changes and/or enroll in an FSA or HSA for 2022. Note that PeopleSoft works best with Firefox and Chrome. Open enrollment starts at 8 a.m., October 26, 2021 and closes at 11:59 p.m., November 4, 2021.

Click on PeopleSoft or select the link at the top of any page on the HARVie and log in using your Harvard Key. If you don’t have a Harvard Key, go to key.harvard.edu and follow the prompts to ‘Claim your Harvard Key.’ If you have any questions, call 617-495-7777 or email ithelp@harvard.edu.

After you have logged into PeopleSoft, click on the Open Enrollment tile. This will bring you to the Welcome to Open Enrollment 2022 page, where you may enroll or make changes to your benefits and review your personal information:

  • Follow the steps on the left of the page, starting with Make Your Elections, where you will see your current benefit elections and options for 2022. Your current elections will be effective January 1, 2022, if you make no changes, except FSA which requires an active election every year.
  • Click on the benefit tile to make any desired changes to your coverage, including adding an eligible dependent to that coverage. If you don’t want to make any changes, you do not need to take any action.
  • If you add a new dependent to any coverage during Open Enrollment, you must submit documentation showing that your dependent is eligible for Harvard’s plans to Benefits no later than December 3, 2021. By clicking on the benefit plan in question you can review dependent information for your spouse/domestic partner and child(ren). Contact Benefits with any corrections.
  • Your elections are not complete until you hit the Submit Enrollment button on the Make Your Elections page. (If you click Done, your elections will not be completed—you must click the Submit Enrollment button.)
  • You can also conveniently review and update your personal information in PeopleSoft following the steps in the left menu of the Welcome to Open Enrollment page.

If you need special assistance: If you are not able to complete your changes online in PeopleSoft during the Open Enrollment period for any reason, call Benefits at 617-496-4001 before November 4, 2021, so that other arrangements can be made.

Making Changes if You are a Retiree

Retirees cannot make Benefits Open Enrollment changes in PeopleSoft. If you are a retiree and want to make benefits changes for 2022, please contact Benefits before November 4, 2021 at 617-496-4001 between 9 a.m. and 5 p.m. EST Monday through Friday or benefits@harvard.edu to request the necessary forms, which will be sent to you. Changes must be postmarked by November 4, 2021.

Confirmation of your 2021 Open Enrollment elections and new ID cards

Active faculty and staff members will receive a confirmation of 2022 elections from Harvard by early December, even if they make no changes. Retirees will only receive a confirmation if they make changes. Please review promptly and contact Harvard Benefits immediately if there are any errors.

To see changes before receiving the confirmation, beginning November 7, active employees may view their 2022 elections online by logging into PeopleSoft and going to Self-Service > MyBenefits > Benefits Summary; at the top of the page, go to the “as of date” and enter 1/1/2022 to view 2022 coverage.

If you are enrolled in one of our medical plans, you will received a new medical ID card that lists some of your cost-share. Your current card will continue to work in 2022. If you enroll in or change your dental or vision coverage during Open Enrollment, you will receive your plan ID card(s) in late December. If you elect an FSA or HSA for the first time in 2022, you will receive your Benefit Strategies debit card in December.

If you newly elect or increase your supplemental life insurance coverage, newly elect or increase dependent life insurance for a spouse/domestic partner or elect long term disability (LTD), you will need to complete a medical statement form(s) and mail to the vendor for approval. Your new coverage will not be effective until the coverage is approved by the vendor. Once approved, deductions will begin.