A. Regular Employment
Regular employees are regularly scheduled to work 17.5 hours or more per week for a period exceeding 90 days in duration and/or will be regularly paid at the rate of at least $15,000 per year. Regular employees whose positions are for more than 90 days but generally less than two years are designated term employees. Term employment may be extended for a longer period of time.
Regular employees receive the full benefits package currently offered by the University.
All regular employment positions must be posted in accordance with the University’s Listing and Advertising a Position Opening Policy.
B. Less Than Half-Time (LHT) Employment
Less than half-time employees are regularly scheduled to work less than 17.5 hours per week.
C. Temporary Employment
Temporary employees are regularly scheduled to work in a position for less than 90 days in duration (or six months in duration if temporarily replacing a regular employee on leave).
D. Extended Part-Time Employee (EPE) Benefits and Perks
Extended part-time employees (EPE) are employees who have been employed by Harvard in at least nine of the previous 12 months and for at least 360 hours in a given Harvard fiscal year as a temporary or less than half-time Employee. EPE’s status is determined retrospectively by Labor Relations, based on the prior fiscal year. See brochure for more information.
E. Concurrent Employment
The University may occasionally employ a person in more than one department on compatible work schedules. The department that first employs the person, or the one that employs the person for the greater portion of their working hours is considered the employee's "home department."
Under exceptional circumstances, an employee may work in one over-time eligible position, and an exempt position. Generally, this situation is of limited duration. In all cases, it should be discussed in advance with the local human resources officer and the Office of Labor and Employee Relations.
If either of the positions held by the employee is overtime-eligible, he or she will be paid in accordance with the requirements of the Fair Labor Standards Act.
F. Student Employment
Students may be hired for any part-time position, either on a short- or a long-term basis. Harvard students receiving work-study funding may not work more than 20 hours per week during the academic year; they may work up to 40 hours per week during the summer.
Departments are encouraged to employ Harvard students.
G. Paid Co-op Students and Interns
College students working for the University as part of a recognized, formal cooperative program or in a recognized intern program (from another college, university or formal training program) are ordinarily paid through Harvard's payroll. Interns and Co-op students must be fulfilling an on-the-job training component for successful completion of degree or certificate requirements. Co-op students and Interns generally receive no benefits, but are eligible as of July 1, 2015 for Earned Sick Time in accordance with the policy set forth in Section 8 of this Manual. Co-op students and interns who work 30 hours a week or more for longer than 90 days will also be eligible for health insurance coverage under the Affordable Care Act.
The salary rate for a Co-op student or Interns should generally be within the range of other employees with comparable responsibilities.
For questions relating to benefits for paid Co-op students and Interns, please consult with the Office of Labor and Employee Relations.
Last updated: 8/27/2015