All student interns will need to complete to come on campus to fill out an I-9 with their local HR office at least 2 weeks prior to their start date. This will ensure all onboarding is completed by the start of their orientation. Once complete, it should be sent to Central Payroll. The student can then be hired as a temporary HS student worker in PeopleSoft (job code 700035). At that point, an HUID is generated. Students will then be paid weekly as temps. Their paychecks may be mailed to their home address, work address, or they can set up direct deposit in PeopleSoft.... Read more about How do I hire a student?
Managers should feel empowered to have initial conversations regarding performance issues with their student directly. However, if the issue persists please feel free to reach out to the SYEP team. You may email or call (617-496-0304) Kaycee Alexander for additional assistance.
For the most part, it is highly recommend that students get an Harvard ID card while working on campus. It will provide they are working for the university, but also may be needed for security access to the workplace. If all onboarding paperwork is received in a timely fashion, the student will be able to receive their Harvard ID card during the orientation time period (as long as they bring in the proper identification). Otherwise, the ID can be picked up directly by the student and manager once onboarding paperwork is complete and processed.
Your student should enter hours each week in PeopleSoft for your review and approval. You should make it clear to your student to only work hours that you have approved in advance. It is important that hours are entered and approved weekly to ensure that the student worker is paid on time.
Managers should coordinate with their local HR to make sure all required hiring paperwork is completed before the student's first day of work. This will ensure that all legal documents are received and processed.
Yes. If your student is under age 18, he/she must bring a work permit from the school system authorizing him/her to work. Even students who have graduated from high school who are under age 18 will need to supply the work permit. The work permit should be submitted and maintained with all other hiring paperwork.