Requests to add a new user to Fieldglass must be made by your Tub’s HR Authorized Requestor (HRAR) via PeopleSoft, to the HUIT Client Services group. This process is similar to user access requests for other Harvard HR systems.

HRAR’s may view specific instructions located here, when requesting Fieldglass user access,...

Proxies can be assigned online in Fieldglass by hiring managers, time approvers, org- and tub-owners to act on their behalf, indefinitely or for a specific period of time (such as a vacation.)

Typically, proxies approve or reject transactions – specifically, requisitions, work order revisions and timesheets -- on behalf of the user.

Users are responsible for actions taken by proxies on their behalf, so care should be taken in making this designation.  In general, proxies should be in the same tub, and have the same Fieldglass user role and the...

Timecard Approvers can approve timecards for contingent workers.

Hiring Managers can create a job order, hire a contingent worker, approve time and create work order revisions.  Can report on any of their own activities.

Org Owners can do everything a hiring manager can do plus approve transactions from $10K to $250K. Can report on all activities in the org.

Tub Owners can do everything a hiring manager can do plus approve transactions over $250K.  Can report on all activities in the tub.

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Org and Tub Owners can approve requisitions they create as long as the estimated value of the req is less than $10K. Reqs that are >$10K should be approved by another authorized user.

The Hiring Manager role can create and self-approve a job order (requisition) with an estimated value of less than $10K, approve time, create work order revisions, and see/report on all related activities.

The Org Owner role can do everything a hiring manager can do plus approve transactions with an estimated value from >$10K to $250K, and see/report on all activities in the Org.

The Tub Owner role can do everything a hiring manager can do plus approve transactions with an estimated value of >$250K, and see/...

The Hiring Manager or an assigned Time Sheet Approver will approve the contingent worker’s weekly time sheet.  Approvals should be done by Tuesday at noon EST, for hours reported in the prior week.

Harvard schools and departments (tubs) will authorize specific hiring managers to use Fieldglass to requisition contingent workers -- initially, and on an ongoing basis through HR authorized requestors. Hiring managers are assumed to have the authority to hire a contingent worker with an estimated cost below $10K.  For a contingent worker assignment with a cost >$10K, additional financial approvals are required.