Frequently Asked Questions

How are HUID’s assigned to contingent workers in the MSP?

Every job template (job description) in Fieldglass is set up initially with a flag (yes/no) to say whether people working in that job role typically need an 8-digit HUID. This flag is almost always set with a default of “yes” as the need for an HUID to obtain digital access to Harvard systems and a Harvard Key is widespread among contingent workers. There is a second flag saying whether people working in that job role typically need a HUID card, or badge. That flag is always set with a default of “no”, so an affirmative choice needs to be made if the worker needs a badge for display or...

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Can contingent workers access Harvard libraries?

Generally speaking, no. Contingent workers in the MSP are considered contractors in terms of their Harvard identity, and contractors do not have Harvard library privileges.This includes borrowing privileges, and access to the Library’s digital resources, which are typically licensed only for the use of Harvard’s staff, students and faculty. Some libraries may allow physical access (to a building and the materials housed in it) on an exception basis by the contingent worker if needed to perform their Harvard work assignment. Managers may contact the local library’s...

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Can we employ Occasional High Hour Contingent Workers (OHHCW) through the Harvard/Yoh Managed Services Program (MSP)?

No, for overtime eligible work that would be done by a union member if on our direct payroll. The use of OHHCW’s through the MSP is inconsistent with the HUCTW contract, and too complex to administer due to the need to track hours per year, weeks per year and consecutive weeks. Here are some alternatives.

  1. For in-state (Massachusetts) work that has requires occasional high hour work, with no tenure limit, the worker may be hired on the Harvard temporary payroll (Empl_Class T) in the Job Code 700012.
     
  2. For in-state...
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What is the cost of hosting an SYEP intern in my department?

All departments are responsible for paying their student during the summer. The SYEP team does not have a set hourly wage that interns must be paid, however, at a minimum, students will be paid minimum wage. The team highly encourages managers and departments to pay even $1-$2 more per hour, if possible, as it makes a large difference to the student interns. In total, for the entire 6-week program for a full-time internship opportunity (35-40 hours), the...

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Do the suppliers pay the contingent workers based on approved time or reported time?

Whenever possible, the suppliers pay the workers on assignment at Harvard based on approved time for the prior week.

If the Harvard manager has not approved time for the prior week, it is sometimes necessary for the supplier to pay the worker based on reported time. They do this to comply with state payroll laws that require prompt payment of workers for the time that is reported to have been worked.

In general, the suppliers in the Managed Services Program conduct weekly (or more frequent) audits to reconcile reported,...

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What is an FSA?

FSA stands for Flexible Spending Account: An FSA allows you to pay predictable, eligible expenses with pre-tax dollars, lowering your taxable income and saving you money.