Frequently Asked Questions

What is an FSA?

FSA stands for Flexible Spending Account: An FSA allows you to pay predictable, eligible expenses with pre-tax dollars, lowering your taxable income and saving you money.

If I upload a new profile in Harvard Careers, will my previously saved information be removed?

Yes. Anytime that you click the upload profile button in Harvard Careers, you are indicating to the system that your currently saved profile is outdated. Therefore, the new profile (resume, i.e.) will overwrite any current information and fill those fields with information parsed from the profile you are uploading. If you are just looking to attach your resume to the application, do so on the next page where the system asks for attachments. If you overwrite your profile, you will need most likely need to edit the information to ensure it parsed correctly. No previous profiles can be retrieved.

Can I use the back button on my browser to go back in the application to a previous page?

No. Once an application has been started, you can only move forward in Harvard Careers. The back button will direct you out of the application (losing any progress) and back to the job description. In order to make edits, continue through the application until you hit the "Review" page. This page allows you to read over all sections of your application and go back to edit any (utilizing the pencil icon button) before submittal.

What if I want to hire an exempt (salaried) worker? Can I do that via the MSP and Fieldglass?

Yes, a salaried contingent worker – that is, one whose pay does not vary from week to week regardless of how much time is worked -- can and should be managed in Fieldglass and the Managed Services Program.

However, this is only true if the role and work performed are “exempt” from overtime under the Fair Labor Standards Act (FLSA).  If the role/work is “non-exempt”, the worker cannot be salaried. S/he...

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How do proxies work?

Proxies can be assigned online in Fieldglass by hiring managers, time approvers, org- and tub-owners to act on their behalf, indefinitely or for a specific period of time (such as a vacation.)

Typically, proxies approve or reject transactions – specifically, requisitions, work order revisions and timesheets -- on behalf of the user.

Users are responsible for actions taken by proxies on their behalf, so care should be taken in making this designation.  In general, proxies should be in the same tub, and have the same Fieldglass user role and the...

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What information does a hiring manager need to know before creating a job requisition online in Fieldglass?

A hiring manager will need to know 7 key details in order to create an online requisition.

  1. The job role that the contingent worker will fill (choice of Fieldglass Job Templates listed here)
  2. Whether you have already identified the worker (to be “payrolled”) or you need someone to be “recruited” by a supplier.  If the worker is to be payrolled:
    a. What is their name, email, telephone and agreed-upon hourly pay rate?
    b. In what...
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