An approved time sheet will be automatically converted to an invoice that is electronically sent from Fieldglass to Oracle Accounts Payable. Harvard will issue payment to Yoh for the invoice, typically taking a 1% quick pay discount. Information about the payment will flow back to Fieldglass, and, as with any other paid invoice, to the Harvard General Ledger and Data Warehouse.
Managing Contingent Work at Harvard
Effective April 30, 2018, Harvard made three big changes to better manage its contingent -- or temporary -- workforce.
- We adopted a new business model for procurement of contingent labor -- specifically, temps from staffing agencies and Harvard-identified resources who are externally-payrolled, typically because they live and work out-of-state.
- We entered into a new business partnership with a vendor-neutral managed service provider (MSP), Yoh, that will rationalize and then optimize the supply base over time.
- We implemented a new vendor management system (or VMS), Fieldglass. The system will be used by Harvard Managers, the MSP, suppliers, and contingent workers. It is allowing us to automate the new process from "req to check" and provide unprecedented visbility into the details of Harvard's spend.
The new model relies upon the participation and cooperation of all hiring managers. We recognize that this change will entail effort to adopt new practices and technology, and to convert business and suppliers to the MSP over time.
Early Phase Schools and Departments
Hourly-paid contingent resources will be requisitioned exclusively from enrolled staffing agencies in the following schools and departments.
- Harvard Business School (HBS) -- Denis Collet, Local Implementation Manager (LIM)
- Harvard Medical School (HMS) -- Jose Martinez, LIM
- Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS) -- Heidi Shea, LIM (Visit the SEAS web site for more information about how the Program will work there.)
- Harvard University Information Technology (HUIT) -- Karen Pemstein, LIM
The MSP should be used for:
- new requisitions for hourly-billed agency temps and Harvard-identified payrolled workers;
- contract renewals and extensions with enrolled suppliers.
To learn more about the project, please consult this one-page Summary.
For all support, questions and issues, please email the onsite Yoh Program Management Office (PMO) or call 617-495-1508. They are located at 124 Mt. Auburn Street, Cambridge and are available during regular business hours.
For questions about implementing this model within your school or department, please refer to the web page for Implementing Harvard Tubs.