Reimbursement Programs

Harvard offers the Reimbursement Program for Faculty, Administrative and Professional Staff, and other Nonunion Staff. In addition, we offer the Copayment Reimbursement Program for Union Staff.

You do not need to enroll in this program, but you do need to be enrolled in a Harvard HMO, POS or PPO health plan and file a claim in order to be reimbursed.

Reimbursement Program

This program provides financial assistance for faculty and nonunion staff who earn up to $110,000 annually, and are faced with high medical costs. 

Program details

  • Reimbursement for in-network, out-of-pocket medical expenses above certain thresholds in a Harvard HMO, POS, or PPO plan, but not a HDHP plan.
     
  • Expenses that count toward the thresholds include office visits, emergency room and pharmacy copayments, deductibles and coinsurance, but not premiums.
     
  • You may use an FSA to cover costs up to the threshold and still use the reimbursement program for costs above the threshold.
     
  • No enrollment is necessary but you must file to be reimbursed. Claims must be submitted by March 31 for the prior year. Benefit Strategies, Harvard claims administrator is largely operating on a work from home basis, so participants are encouraged to use the online portal or mobile app (search for “Benefit Strategies” on your mobile device’s app store) to submit claims and ensure timely service. 

For information on 2020 spending thresholds, salary limits, eligible expenses and how file a claim for reimbursement, please refer to the 2020 Reimbursement Programs overview.

Copayment Reimbursement Program

This program provides financial assistance for union staff members enrolled in a Harvard plan and are faced with high medical costs.

Program details

  • The program reimburses out-of-pocket, in-network copayments for office visits and prescription drugs above certain thresholds. ATC, HUCTW, HUPA, HUSPMGU, Local 26 and SEIU Custodian members can also be reimbursed for hospital and emergency room visits and high-tech imaging copays. 
  • You may use an FSA to cover costs up to the threshold and still use the copay reimbursement program for costs above the threshold.
     
  • Salary limits may apply, depending on your union.
     
  • No enrollment is necessary but you must file to be reimbursed. Benefit Strategies, Harvard claims administrator is largely operating on a work from home basis, so participants are encouraged to use the online portal or mobile app (search for “Benefit Strategies” on your mobile device’s app store) to submit claims and ensure timely service. 

For information on 2020 spending thresholds, salary limits, eligible expenses and how file a claim for reimbursement, please refer to the 2020 Reimbursement Programs overview.

Supplemental Health Care Fund for Local 26 Members

If you are a member of Local 26 and enrolled in a Harvard-sponsored medical plan, you may be reimbursed for emergency room, hospital and high-tech imaging copayments through the Supplemental Health Care Fund. You do not need to meet any salary or expense thresholds in order to apply for reimbursement through this fund.

You cannot submit the same expense to both the Copayment Reimbursement Fund and the Supplemental Health Care Fund, and you cannot be reimbursed for expenses that have already been paid using a Flexible Spending Account (FSA).

Reimbursement claims for 2020 copayments must be postmarked by January 31, 2021. For information on 2020 claims, refer to the  2020 Reimbursement Programs overview; to file a claim, please see the 2020 Supplemental Health Care Fund FAQ and Claim Form.